Dunn County Fish & Game Executive Board Meeting May 19, 2014
Board Members present: Kellen Cassellius, Melody Gossett, Jim Cleven, Curt Hagberg, Pookie Albrecht, Jim Thompson, Dave Pechmiller, Gary Buss, Garrett Sinz, Les Kuesel, Russ Hitz, Gary Schwoch, Bill Schutts
1) More bylaws meetings to come. Bylaws need to be re-rewritten: The Board of Directors (6) and the Officers, Secretary and Treasurer make up the Executive Committee.
2) Pheasants: Curt Hagberg – the birds are here – 2500 chicks. The 40-watt bulbs are inside the brooders.
3) Bar Report: Garrett Sinz – no report (need to talk to Nick Huston first)
4) Craft Show: Pookie– thought it would be a good way to earn some money –working with Linda Fremouw on this project. The Club will host a craft show for vendors, the vendors will pay $30 for a 10x10’ space (extra $5 for table use). The club could earn $900-1000 for a day. Could possibly host one in spring and one in fall. Pookie checked with other businesses that host these shows and many have them the first weekend of deer hunting or close to it. We should serve food. The bar could be open for sales of pop, water and coffee. The event is scheduled for Saturday, June 28, 2014. Linda will get the use of 2 tables and $100. We have to get the word out to the public. Last weekend Linda had 15 spaces rented for this event. Jim Thompson made a Motion to accept the event, Gary Schwoch seconded. Motion carried.
5) New Building Contract Review – done last month.
6) Shari Anderson may be leaving in September – need a new person to take care of building rentals if she were to leave. She is having an issue with taking calls at work.
7) Dobbs Landing acquisition: Did we vote on this last month? Yes, but didn’t get recorded in minutes. Re-vote, must be by paper ballet at regular meeting.
Where will the money come from? Could borrow up to $30,000 from WESTconsin Credit Union, and continue to get donations from organizations and businesses (Sand Mine, etc). According to the treasurer we cannot just write a check for this amount, between now and the Fall Banquet this club spends a lot of money (based on previous years, the Fall Banquet raises about $17,000-20,000). Treasurer Bill Schutts says the Treasurer’s Report looks good, but cannot afford to write a check for even $1,000. Can’t come from the Scholarship Account, that is locked in. We pay out $3,000 a year on scholarships to students.
We could mortgage the building, have done so in the past and paid off in 4 years or less. Could go to 3 different bankers and see, any banker will give us the loan against the assets in the building.
Russ Hitz made a Motion, Jim Thompson Seconded, to mortgage the Building to get a loan to donate the remaining up to $30,000 needed to complete the Alliance purchase of Dobbs Landing.
Dunn County Fish & Game Membership Meeting May 18, 2014
President Kellen Cassellius called the meeting to order and opened the meeting with the Pledge of Allegiance.
Secretary’s Report: Melody Gossett - will be sent out by the President, Melody Gossett does not have internet access on her laptop. Al May requested that the minutes be posted as soon as possible after each meeting; Kellen said they would be sent out by the end of the week. Martha Stratton stated that last names must be used on the club minutes.
Treasurer’s Report: Bill Schutts – The Treasurer’s Report amount is the highest it’s been in months. Accountant Steve Young does the club’s tax returns and this is the first time in years that the Club has had to pay taxes. DCF&G’s assets are up, increased the Club’s assets over the last year (a non-profit organization should spend all of the money it brings in each year, anything unspent is taxable, this year we were $32 over). Seventy-five percent of the money made in 2013 came in during the final quarter of the year, through the Bar, and once our building improvements were in place. The Bar is the only portion of this club that we pay taxes on.
We are getting audited by the state of Wisconsin for our Class A license raffles. Many organizations in the area are also getting audited for the same thing. Class A raffles are the ones in which we sell tickets ahead of an event, rather than at the event.
Al May disagreed with a loss in the past (what took place in previous years), Bill Schutts explained that we now have a new accounting system, much more detailed, which couldn’t identify fine details previously. Pookie and Bill said Steve Young and Bill Stewart had both told them at least 2 years ago to close the Bar, that it was a liability, it was not making enough money. The Bar is making money now.
Correspondence: Kellen Cassellius – the Club received 3 checks in memory of Jeff Evan.
Craft show: Saturday, June 28, 2014, we will host a craft show for craft vendors to display and sell their wares, they will each pay $30 for a 10x10’ space, plus $5 if they need a table. Linda Fremouw is getting vendors lined up, she already had 15 set up. We will need a few members the night before to set up spaces. Bonnie will have some food available.
Lawn mowing: Jim Thompson and Pookie Albrecht will cut the grass and do the trimming of the grounds to see how long it takes; we may be arranging to pay someone a flat fee to do the job, rather than an hourly wage.
Tonight – re-vote for general membership, including the addition of using the building as collateral for the loan to give balance of funds toward Dobbs Landing.
Building cleaning: Garrett Sinz – Martha Peabody has had some situations where she could not clean the building; we need a second person for backup.
Lawn mowing: is currently being done by Martha’s 2 sons. They each get paid $10 an hour. The grass around the pheasant pens is really long, has been missed the last few mowings. Pookie Albrecht went over the history of the mowing, whoever has been doing it has been getting paid $10/hour. Several members voiced getting paid for the job done, rather than an hourly rate. Pookie and Jim Thompson will mow and trim with a trimmer to determine how long it takes to mow the whole grounds, and then the Board will decide on a flat rate.
Sunshine Committee: Jim Thompson made a Motion to eliminate the Sunshine club, Garrett Sinz Seconded – BUT the President would be contacted to send a plant or flowers to the hospital for, or funeral of an active (paid) member or immediate family. It was noted that several people who were not paid members received plants from us, while several who were hospitalized did not receive anything. Martha Stratton objected, the recipients who were not members had not paid their dues yet (that was when the date for dues was March 31), and one recipient has supported the community.
Fair food booth: Pookie is working on it; Bonnie, Pam and Amber are interested in working. We have the Pepsi, we have the trailer, we have the malt machine, Garrett will furnish a grill for cooking. The menu will be corn on the cob, pork chops, root beer floats, Pepsi products and malts. The root beer is Spreckers, so there is no conflict with Pepsi.
DNR Report: Jess Carstens – no report.
Dunn County Alliance: Dan Prestebak – need people with pontoons for disabled fishing event in June.
Credit Union owns the Dobbs Landing land – alliance still needs $32,000 to purchase the land. Still waiting on several businesses and organizations. Last month we voted to pay $30,000 toward the purchase of Dobbs Landing, the money will come from lien/mortgage of our building. The cost to DCF&G is $165.50 per acre. Re-vote: 32 yes votes; 4 no votes. Carried.
WI Conservation Congress: Russ Hitz – there was a meeting in Wausau, all 5 of Dunn County’s clubs were there for the entire event, many other county’s clubs didn’t stay for the whole thing. Jim Thompson will be the person in Dunn County for deer quotas.
Bar Management: Nick Huston – had a huge sale from the Weber wedding, awesome. Sales were up about $2,000 from the previous month. When you take out expenses, still doubled profit from last month.
Steam Team cleaned the carpets in the bar area. They really needed it. The Stout Ski Club was here – there was some damage in the men’s bathroom, the ski club will pay for repairs.
Bluebird houses: Stan Huftel – no report
Top Gun: Pookie Albrecht – no report
Buildings/Grounds: Kellen Cassellius – no report
Fall Banquet: Pookie Albrecht – cash raffles
We need an incentive to bring someone with them to banquet
Class B raffle – have to record amount
We will be working with Scheels again
Tickets are available, see Curt Hagberg – please help sell tickets!
Martha Stratton made a Motion to acknowledge donations in memory of past members on programs. Jerome Evenson Seconded. Carried.
Rifle Range: Duke Holmberg – Duke was Range Manager Saturday, turnout was good. We need a push mower for range (from Fleet Farm), Duke asked for about $200 toward a mower, gas can and oil. Al May Seconded. Carried.
Fish Cribs: Dave Pechmiller – no report
Youth: Jim Cleven– Youth fishing event at Herbie’s will be on June 19, starting at 5pm. No prizes this year, the event is about fishing; they get to catch 2 fish, eat for free, and have fun. Mike Benzel is getting the bait.
Harmon Chicken Dinners: Bob DeLong – it is tomorrow night, expecting 150-160 people, still need 2-3 members to help.
Hunter’s Education: Duke Holmberg – next class is July 31.
Ice Fishing Contest: Mike Benzel – no report
Kitchen: Bonnie Hagberg – Bring your own containers for leftovers from the Harmon dinner.
Legislative: Mike Benzel – no report
Membership: Kellen Cassellius – gave the dollar amount in the membership account
Pheasants: Bill Schutts/ Mike Benzel/Dave Pechmiller – gave special recognition for DNR -
They arranged for us to get 600 dogwood shrubs to go around the pheasant pens
Will keep the birds separate from the grounds, less imprinting on humans, cars, etc
They brought the straw mulch
They helped to plant the shrubs
They brought the tractor, planted the seed corn
The pens are set up, lights, heaters, corn is planted. 6:30 this AM, someone had opened all the hatches/vents on one of the brooder houses (we had a rental group here last night). The temperature in the brooder house has to stay at about 100 degrees. Luckily it was a warmer night than it has been lately.
Everything has been rekeyed, all new padlocks, if you are feeding the birds, you will need a combination to get in. There are 2 keys: 1 for padlock to brooders, one for the old building.
Policy Review Board: no report
Scholarship: 2013 recipient: Heidi Lieffort from Colfax. Very impressive student, her goal is Biology.
Sunshine: Martha Stratton – no report
Women on Target: April Cowen (Duke Holmberg) – meeting will be June 18 at 6pm at the Rifle Range.
Social Club: Duke Holmberg/Scott Sinz – our first event was lots of fun, everyone was laughing and lots of good food. Twenty-nine folks showed up. There was cribbage and dice rolling. Next Social Night: Monday, June 9. We will eat at 6:30pm, please have your food here by 6pm. Scott Sinz says Thursday night is the next Alliance meeting, he will invite members from all the other clubs in the Alliance. Feel free to bring a guest.
Bylaws – sent out changes, Executive Committee and Board of Directors terminology need to be changed. We need to change the terms back. We will need another Board meeting to finish the Bylaws. Duke Holmberg said we should be able to have both copies to compare. Martha Stratton said we don’t necessarily need to see all of the changes. Kellen Cassellius will re-send by email (will put in PDF format). Some will need a printed-out copy.
June 9, opens at 5pm, eat at 6:30 pm – Social Night at Clubhouse
June 18, 6pm – Women on Target Meeting at the Rifle Range
June 19, 2014 at 5pm - Youth fishing event at Herbie’s Fish Farm
Saturday, June 28, 2014 – Craft Show at Clubhouse
July 31, 2014 – Hunter’s Ed first class
August 16, 2014 – Top Gun Banquet
September 20, 2014 – 8am - Women on Target
1) Roger Hermann – NRA membership to Youth
2) Phil Newman – meat tray
3) Rod Bahr – meat tray
4) Rich Leach – meat tray
5) Stan Huftel – meat tray
6) Gary Buss – meat tray
If you want to be really successful, then you will have to give up blaiming and
complaining and take total responsibility.
W. Clemont Stone